Motor Carrier Services

Motor Carrier Licensing

IFTA Record-Keeping Requirements

You must read, understand and submit a signed copy of the Record Keeping Agreement at the time of application for an IFTA license.

Please maintain the following information to comply with the IFTA record-keeping requirements:

  • Company Name
  • Vehicle Number
  • Driver Name
  • Date of Trip
  • Beginning Odometer
  • Starting City (Origin)
  • Intermediate Stops
  • Routes/Highways
  • Odometer Readings at State Lines
  • Miles by State
  • Ending City (Destination)
  • Ending Odometer
  • Total Trip Miles
  • Fuel Purchases by State

After the license is issued, you will be required to keep and maintain Individual Vehicle Mileage and Fuel Report (IVMR). Please fill out IVMR’s with the above information for each trip.

Mileage and fuel data records must be maintained on each vehicle for each trip. Monthly and quarterly mileage summaries must also be maintained that separate miles for each vehicle for each jurisdiction in which the vehicle operated. Each jurisdiction’s miles must be separated into taxable and nontaxable miles.

You must maintain complete records, supported by receipts of all fuel purchases as reported on the quarterly IFTA tax report. Fuel purchases must be supported by a receipt, invoice, credit card receipt or microfilm/microfiche of the receipt or invoice.

Contact Us

IFTA Licensing
602.712.6775 in Phoenix
520.628.5458 in Tucson

Fuel Tax Reporting

If mailing in your quarterly IFTA report, please send to this address: 

Fuel Tax Reporting Unit
Motor Vehicle Division
P.O. Box 2100
MD 519M
Phoenix, AZ 85001

Fuel Tax Refunds

For more information on the IFTA, please see our Motor Carrier Services FAQ.

The Arizona Ombudsman – Citizens Aide helps you resolve ongoing issues with State Agencies.

Civil Rights

Pursuant to Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA) and other nondiscrimination laws and authorities, ADOT does not discriminate on the basis of race, color, national origin, sex, age, or disability. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Civil Rights Office at Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

De acuerdo con el Título VI de la Ley de Derechos Civiles de 1964, la Ley de Estadounidenses con Discapacidades (ADA por sus siglas en inglés) y otras normas y leyes antidiscriminatorias, el Departamento de Transporte de Arizona (ADOT) no discrimina por motivos de raza, color, origen nacional, sexo, edad o discapacidad. Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con la Oficina de Derechos Civiles de ADOT en Las solicitudes deben hacerse lo más antes posible para asegurar que el Estado tenga la oportunidad de hacer los arreglos necesarios.