Disadvantaged Business Enterprise Program

DBE Contract Compliance

Arizona Department of Transportation

All ADOT contracting groups and staff utilizing federal-aid funding must comply with all DBE regulations and guidelines contained in 49 CFR Part 26 as well as ADOT Disadvantage Business Enterprise  Policy SUP-3.05. The Business Engagement and Compliance Office (BECO) Contract Compliance staff is available to provide guidance, monitoring and oversight of DBE compliance issues, training and technical assistance, clarification of procedures, and answers to questions as needed. Call 602.712.7761 or email the Contract Compliance staff at contractorcompliance@azdot.gov.

All Planning, Engineering Design and Non-Construction Procurement (Professional Services) Contracts that utilize FHWA, FTA and FAA funds that are solicited through the ADOT Engineering Consultants Section and the Procurement Group must include the contract specifications and forms below in its contract advertisements and contracts.  Other forms available below must be utilized during various phases throughout the life of a federally-funded contract. 

To help ensure the use of the correct and most current contract language and forms, users should download these forms from this page or link them directly to their documents at the time of contract advertisement/solicitation, as they are updated from time-to-time.

Professional Services Contracts

All ADOT contracting groups and staff utilizing federal-aid funding must comply with all DBE regulations and guidelines contained in 49 CFR Part 26 as well as ADOT Disadvantage Business Enterprise  Policy SUP-3.05. The Business Engagement and Compliance Office (BECO) Contract Compliance staff is available to provide guidance, monitoring and oversight of DBE compliance issues, training and technical assistance, clarification of procedures, and answers to questions as needed. Call 602.712.7761 or email the Contract Compliance staff at contractorcompliance@azdot.gov.

All Planning, Engineering Design and Non-Construction Procurement (Professional Services) Contracts that utilize FHWA, FTA and FAA funds that are solicited through the ADOT Engineering Consultants Section and the Procurement Group must include the contract specifications and forms below in its contract advertisements and contracts.  Other forms available below must be utilized during various phases throughout the life of a federally-funded contract. 

To help ensure the use of the correct and most current contract language and forms, users should download these forms from this page or link them directly to their documents at the time of contract advertisement/solicitation, as they are updated from time-to-time.

Professional Services Contract (with DBE Goal)

Pre-Solicitation

All Planning, Engineering Design and Non-Construction Procurement (Professional Services) projects/contracts that utilize FHWA funds that are solicited through the ADOT Engineering Consultants Section and the Procurement Group must have their projects assessed for a DBE goal prior to advertising the contract. Click here to learn more about Goal Assessments and find the Goal Setting Application.

The assessed DBE goal must be included in the contract solicitation/advertisement along with the following DBE EPRISE contract specification based on the project type.

Solicitations must also include online versions of the forms or links listed in the Pre-Award Section below.

Pre-Award

All proposers must submit a Bidder/Proposers List Confirmation email with a proposal/bid. The confirmation email is generated after a bidder/proposer completes the Online Bidder’s list form.

Proposers must submit these forms during cost negotiations (for ECS contracts) or at time of proposal submittal (for Procurement contracts):

Post-Award

Consultants needing to substitute or terminate a DBE after contract award, must do so by submitting the following form to the Project Manager or the ADOT Group responsible for Administering its contract.  The form must them be forwarded to the Business Engagement & Compliance Office (BECO) for review and approval.

Contract Close-Out

The Consultant must submit the form below to the Engineering Consultants Section (ECS) or the ADOT Group responsible for Administering its contract as each DBE firms completes work on a project. The form must then be forwarded to the Business Engagement & Compliance Office (BECO) for review and approval. 

Professional Services Contract (without DBE Goal)

There are less requirements and forms needed for contracts with no DBE Goals (race-Neutral contracts).  The following DBE EPRISE contract specifications and forms must be included in FHWA, FTA and FAA federally-funded professional services contracts, as DBE program requirements are still applicable to these contracts.    

Pre-Solicitation

Race Neutral (No Goal) designation must be in solicitation along with the following DBE EPRISE contract specification based on the project type.

Pre-Award

All proposers must submit a Bidder/Proposers List Confirmation email with a proposal/bid.  The confirmation email is generated after a bidder/proposer completes the Online Bidder’s list form.

Contract Close-Out

The Consultant must submit the form below to the Project Manager or the ADOT Group responsible for administering its contract within 30 days after each DBE firms received final payment on the contract.  The form must them be forwarded to the Business Engagement & Compliance Office (BECO) for review and approval to facilitate contract closeout.

Construction Contracts

All ADOT contracting groups and staff utilizing federal-aid funding must comply with all DBE regulations and guidelines contained in 49 CFR Part 26 as well as ADOT Disadvantage Business Enterprise  Policy SUP-3.05. The Business Engagement & Compliance Office (BECO) Contract Compliance staff is available to provide guidance, monitoring and oversight of DBE compliance issues, training and technical assistance, clarification of procedures, and answers to questions as needed. Call 602.712.7761 or email the Contract Compliance staff at contractorcompliance@azdot.gov.

All Construction contracts that utilize FHWA, FTA and FAA funds that are solicited through the ADOT Contracts and Specifications and the Procurement Group must include the contract specifications and forms below in its contract advertisements and contracts.  Other forms available below must be utilized during various phases throughout the life of a federally-funded contract. 

To help ensure the use of the correct and most current contract language and forms, users should download these forms from this page or link them directly to their documents at the time of contract advertisement/solicitation, as they are updated from time-to-time.

Construction Contracts (with DBE Goal)

Pre-Solicitation

The assessed DBE goal must be included in the contract solicitation/advertisement along with the following DBE EPRISE contract specification for construction contracts.

Pre-Award

Forms or links to online versions of the forms must be provided in solicitations. All bidders must submit a DBE Assurance Form with bids.

Responsible Bidders that indicate they have met the DBE goal must submits these forms within Five (5) calendar days after bid opening date by 4 p.m.:

Responsible Bidders that indicate they did not meet the DBE goal must submit Good Faith Efforts (GFE) documentation within Five (5) calendar days after bid opening date by 4 p.m.  Below are resources that can be used when submitting GFE documentation.  

Post-Award

Contractors are encouraged to use the checklist below to help track and ensure compliance with DBE contract requirements.

Requests to add subcontractors to construction contracts using the Subcontractor Request DocuSign form, which can be found on the Contractors Information Forms and Documents pages and submitted to Field Reports, must include these forms:

Contractors must request to substitute or terminate a DBE after contract award, by summiting the following form to the Resident Engineer/Field Office.  The form must be forwarded to the Business Engagement & Compliance Office (BECO) for review and approval.

Contractors may enter into an agreement with a DBE firm to use Joint Checks to help facilitate the payment of suppliers.  Use forms below to initiate Joint Check Agreements.

Contract Close-Out

The Contractor must submit the form below to the Field Office within 30 days after each DBE firms received final payment on the contract.  The form must then be forwarded submitted to the Business Engagement & Compliance Office (BECO) for review and approval to facilitate contract closeout. 

Construction Contract (without DBE Goal)

There are less requirements and forms needed for contracts with no DBE Goals (race-Neutral contracts).  The following DBE EPRISE contract specifications and forms must be included in FHWA, FTA and FAA federally-funded construction contracts solicited through the ADOT Contracts and Specifications Section and the Procurement Group, as DBE program requirements are still applicable to these contracts.   

Pre-Solicitation

Race Neutral (No Goal) designation must be included in solicitation/advertisement along with the following DBE EPRISE contract specification. .

  • DBE EPRISE Contract Specifications - (Without Goal)  - Rev. 01/01/2017 - Current
  • Section 109PAY
  • DBE EPRISE Contract Specifications– Design-Build Contracts (coming soon)
Pre-Award

Responsible Bidders must submit the following forms within Five (5) calendar days after bid opening date by 4 p.m.:

Post-Award

Contractors are encouraged to use the checklist below to help track and ensure compliance with DBE contract requirements.

Requests to add subcontractors to construction contracts using the Subcontractor Request DocuSign form, which can be found on the Contractors Information Forms and Documents pages and submitted to Field Reports, must include these forms:

Contract Close-Out

The Contractor must submit the form below to the Field Office within 30 days after each DBE firms received final payment on the contract.  The form must then be forwarded to the Business Engagement & Compliance Office (BECO) for review and approval to facilitate contract closeout.

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Civil RightsTitle VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA)

Pursuant to Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA), ADOT does not discriminate on the basis of race, color, national origin, age, sex or disability. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Civil Rights Office at civilrightsoffice@azdot.gov. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

De acuerdo con el título VI de la Ley de Derechos Civiles de 1964 y la Ley de Estadounidenses con Discapacidades (ADA por sus siglas en inglés), el Departamento de Transporte de Arizona (ADOT por sus siglas en inglés) no discrimina por raza, color, nacionalidad, edad, género o discapacidad.  Personas que requieren asistencia (dentro de lo razonable) ya sea por el idioma o por discapacidad deben ponerse en contacto con la Oficina de Derechos Civiles en civilrightsoffice@azdot.gov. Las solicitudes deben hacerse lo más pronto posible para asegurar que el equipo encargado del proyecto tenga la oportunidad de hacer los arreglos necesarios.