Motor Carrier Services

Motor Carrier Licensing

IFTA License Renewal Requirements

IFTA licenses must be renewed no later than December 31st of the current year. To ensure timely issuance of your IFTA License, the following renewal requirements must be submitted along with the IFTA Filing Fee of $10.00.

Renewal with No Changes:

Renewal with Changes:

  • IFTA Account Changes Application
  • Record Keeping Agreement
  • Power of Attorney: Motor Carrier (if applicable)
  • IFTA Lease Agreement Certificate (for any vehicles added to the account requiring IFTA decals)
  • Copy of the current registration (for any vehicles added to the account requiring IFTA decals)
  • When requesting an address change for the business location, verification of the physical Arizona address is required. Include a current copy of one of the following acceptable documents (the applicant name must be indicated on the document):
    • Real-estate ownership document
    • Real-estate lease agreement
    • Rent or mortgage payment receipt
    • Utility bill with applicant's name on it
    • Current copy of the IRS form 2290
    • Copy of your Articles of Incorporation
Email Requirements

In an effort to enhance the efficiency of Motor Carrier transactions, we now require email addresses for all Motor Carrier customers. By obtaining these emails, we will be able to keep all customers up to date with any changes that are occurring with the new mCarrier system. The customer will designate an email address for each of the following:

  • IRP - Designated contact to receive correspondence related to IRP Transactions (i.e. Owner, Agent, Authorized Third Party, etc.)
  • IFTA - Designated contact to receive correspondence related to IFTA Transactions (i.e. Owner, Agent, Authorized Third Party, etc.)
  • AUDIT - Designated contact to receive Notice of Audit, Letter of Findings, etc. (i.e. Owner, Agent, Authorized Third Party, etc.)
  • PRIMARY - Designated contact to receive Administrative Notices related to the carrier account (Owner or Designee)
  • RECORD KEEPING - Designated contact who will maintain carrier records (i.e. Owner, Agent, Authorized Third Party, etc.)
Fuel Type Reporting

A carrier is required to file a tax report for each fuel type used. Effective immediately, the IFTA License Renewal Application has been modified to allow the carriers to identify the fuel types used. The fuel types for which you will file quarterly returns are:

  • Diesel
  • Gas
  • Gasohol
  • Ethanol
  • Methanol
  • LPG
  • LNG
  • CNG
  • M-85
  • E-85
  • A-55

The IFTA Renewal Notification will be sent out to current compliant carriers.

Civil RightsTitle VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA)

Pursuant to Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA), ADOT does not discriminate on the basis of race, color, national origin, age, sex or disability. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Civil Rights Office at [email protected]. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

De acuerdo con el título VI de la Ley de Derechos Civiles de 1964 y la Ley de Estadounidenses con Discapacidades (ADA por sus siglas en inglés), el Departamento de Transporte de Arizona (ADOT por sus siglas en inglés) no discrimina por raza, color, nacionalidad, edad, género o discapacidad.  Personas que requieren asistencia (dentro de lo razonable) ya sea por el idioma o por discapacidad deben ponerse en contacto con la Oficina de Derechos Civiles en [email protected]. Las solicitudes deben hacerse lo más pronto posible para asegurar que el equipo encargado del proyecto tenga la oportunidad de hacer los arreglos necesarios.