Permits Flow Procedures - File Documentation

The Grouping–File Documentation is the archiving activity.  The arrows coming from  the left side match up with the previous Groupings.  A request, permit, or unknown documents may be closed at any point in the permitting process. A request may not make it to through the complete process. It may be stopped by ADOT, permittee, time limit, or another legitimate reason.  However, archiving closed materials is essential for legal purposes. The length of archival duration is a matter needing careful evaluation.  Closing procedures includes logging final date, updating as-builts, preparing copies, updating data bases, etc … as defined by local site practice or state standards.  Final document distribution varies by District.  Copies go to local and state files.  Record and As-Builts are maintained per District policies and procedures.

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