The list of project development activities
cover 3 main areas: Stage I, Stage II through Final Project
Specifications and Estimates (PS&E), and construction.
They are covered in more detail below:
Stage I (15%
Preliminary Engineering)
Attend the Post Award Meeting.
Wait for authorization/Notice to Proceed if requesting federal reimbursement for scoping and environmental.
Attend project scoping kick-off meeting and determine who will bid the project.
Prepare initial and final scoping document (also called
Project Assessment).
Deposit ADOT Preliminary Engineering (PE) funds a into
preliminary engineering account when the project scoping
document is submitted. The account covers the cost of ADOT
staff review.
Prepare documentation for the environmental clearance.
All documentation must be prepared in ADOT/Federal Highway
Administration (FHWA) format.
Obtain approval for the final Project Assessment and the
environmental document. After this step, you must get a
notice to proceed from ADOT to begin incurring design costs
if you intend to request reimbursement for those costs.
Stage II
through Final PS&E
Do not begin design until you get a written notice to proceed
from the ADOT Project Manager. Doing so will
result in a portion of your costs not being eligible for
reimbursement. Any design work anticipating the use of federal
funds must be identified as such in the project application.
Attend project design kick-off meeting and field review.
Submit Stage II - 30% Design plans, cost estimate, and materials/geotech reports for review. If federal money is used for design, the project cannot proceed past Stage II until environmental approval is granted.
Submit Stage III - 60% Design plans for review and final materials
memo. Specifications are due at this time along with all
details.
Finalize the Joint Project Agreement (JPA). ADOT will prepare
the JPA for local and state execution. Deposit local funds
into the construction account.
Submit Stage IV - 95% Design plans.
Obtain utility and right of way clearances.
Submit Final PS&E - 100% Design plans and request for
federal funding for construction.
Do not begin construction until you get a written notice to proceed
from the ADOT Project Manager.
Advertise for bids. ADOT will perform this function unless the sponsor has certification acceptance or FHWA/ADOT approval to self-administer the project.
Project construction. ADOT will administer construction unless the sponsor has certification acceptance or FHWA/ADOT approval to self-administer the project.
