1.

2.

3.

Prepare initial and final scoping document (Project Assessment*). (additional information on the PA)

4.

Deposit ADOT Preliminary Engineering (PE) funds a into preliminary engineering account when the project scoping document is submitted*. The account covers the cost of ADOT staff review, typically from $3,000-$5,000.

5.

Prepare environmental documentation*. All documentation must be prepared in ADOT/Federal Highway Administration (FHWA) format.

6.

Obtain approval for the final Project Assessment and the environmental document. After this step, you must get a notice to proceed from ADOT to begin incurring design costs if you intend to request reimbursement for those costs. Do not begin design until you get a written notice to proceed from the ADOT project Manager. Doing so will result in a portion of your costs not being eligible for reimbursement. Any design work anticipating the use of federal funds must be identified as such in the initial project application.

7.

8.

Submit Stage II (30%) plans, cost estimate, and materials/geotech reports for review. If federal money is used for design, the project cannot proceed past Stage II until environmental approval is granted.

9.

Submit Stage III (60%) PS&E for review and final materials memo. Specifications are due at this time along with all details.

10.

Finalize the Joint Project Agreement (JPA). ADOT will prepare the JPA for local and state execution (additional information on JPAs). Deposit local funds into the construction account.

11

12.

13.

14.

Advertise for bids. ADOT will perform this function unless the sponsor has certification acceptance or FHWA/ADOT approval to self-administer the project.

15.

Project construction. ADOT will administer construction unless the sponsor has certification acceptance or FHWA/ADOT approval to self-administer the project.

16.

Billing activities and project close-out by ADOT unless the sponsor has been approved by FHWA/ADOT for self-administration or has Certification Acceptance.