If your application is approved, you will be automatically placed in the statewide DBE database. As a new DBE, you should also contact ADOT’s Business Engagement and Compliance Office (BECO) for orientation as a newly certified DBE. They will also inform you about a number of free business support services that your firm is eligible for as a certified DBE, which are all aimed at helping your business to prosper. Visit the DBE/Small Business Assistance guide
to learn about some of these services.
DBE certification does not expire, but DBE-certified firms are required to submit an Annual Update each year to determine if they are still eligible for DBE certification in order to maintain certification.
If there has been no change in the circumstances affecting the firm’s ability to meet the size, disadvantaged status, ownership or control requirements for certification, and no material changes in the information provided in the application for certification, the Annual Update can be very simple. The DBE must submit its previous year’s federal taxes documenting annual gross receipts and a “No Change” Affidavit swearing that there have been no changes in the circumstances of the firm that would affect its eligibility for DBE certification.
Again, your firm’s primary location determines which agency you should submit your Annual Update document to for processing.
- If your firm’s primary location is in Maricopa County, your DBE application should be submitted to the City of Phoenix.
- If your firm’s primary location is in Pima County, your DBE application should be submitted to the City of Tucson.
- If your firm’s primary location is in any other Arizona county, or is in another state, you should apply for DBE certification with ADOT.
DBE firms certified through ADOT should follow the schedule below to submit Annual Update information.
- DBE firms with names beginning in A through J must submit an Annual Update by April 1 of each calendar year.
- DBE firms with names beginning in K through Z must submit an Annual Update by Oct. 1 of each calendar year.
The annual update schedule for the Cities of Tucson and Phoenix are different from ADOT, but the same information is required. See their websites for details.