Before your firm can propose on any ADOT design-related contract as a prime consultant, you must submit an application for prequalification and have it approved. Prequalification applications may be filed at any time, but it may take up to ten days for a submitted prequalification application to be approved. Subconsultants are not required to complete the prequalification process, but are encouraged to do so because some prime consultants are more likely to invite your firm to participate as a subconsultant on a project if your firm is prequalified with ADOT.
ADOT begins a new prequalification period every two years, and firms that submit a prequalification application during that time will be prequalified for that period. The current prequalification period began January 1st, 2016 and will end on December 31st, 2017; a new two-year period will begin on January 1st, 2018.
Consultant prequalification is done online using ECS’s electronic Contract Management System (eCMS). It requires a AZ UTRACS registration number to get started. You can obtain an AZ UTRACS registration number on the AZ UTRACS website if you do not already have one.
The prequalification application includes
- general information about the business, its officers and locations.
- information about the types of work your firm is qualified to perform.
- information about registration and licenses for your firm and employees.
- information about past projects your firm has worked on.
- financial information and a financial statement dated within 15 months of the application.
- a copy of your firm’s affirmative action and disadvantaged business enterprise policy affirming your intention not to discriminate.
- a document showing or describing your firm’s organizational structure including any parent companies, subsidiaries or affiliates, or a statement made to the effect that your firm is not related to any other firms in any manner.
- a transmittal letter certifying that you are applying for prequalification and that all of the information you have submitted is true and accurate.
For additional documents and to start your prequalification application, see the consultant prequalification web page.
Upon submitting your prequalification application, the Engineering Consultants Section (ECS) will evaluate it and inform you of their decision within ten days. If your prequalification application is denied, you will receive an explanation as to why and you may be able to remedy the situation.