Multimodal Transportation Division

Product Evaluation Application Instructions Introduction The Product Evaluation Program is designed to assist the Arizona Department of Transportation (ADOT) select products for use by the Department. Products selected through the program are listed on the ADOT Approved Products List (APL). The categories of products covered by the program are shown on the APL. A request for evaluation requires submission of an application. The format of this submittal is discussed in the following sections. A separate application shall be submitted for each product. Furthermore, a product with more than one use in the highway industry shall be submitted with a separate application for each category. Note: Effective February 1, 2011, all applications must be submitted electronically to: apl@azdot.gov. NO applications will be accepted by mail after February 1, 2011. Thank you for your cooperation. Please submit application(s) to: apl@azdot.gov (include product name in subject line). Also include contact name, telephone number and mailing address in the body of the message. You will receive an email response within two weeks. Have questions? Please contact: ADOT Product Evaluation Program Manager Tel: 602.712.6430 Email: apl@azdot.gov   Reference Documents Application for Product Evaluation Approved Products List ADOT Standard Specifications for Road and Bridge Construction - 2000 ADOT Stored Specifications (updates to 2000 Standard Specifications)  Evaluation Options Only one of the following options should be selected for each Application. (1) Applications for products covered by current ADOT specifications should be submitted using the guidance described in Section 1 of these instructions. (2) Applications for products that are not covered by current ADOT specifications should be submitted using the guidance described in Section 2 of these instructions. 1. Acceptance Based on Current Specifications The Applicant must identify the APL category or categories that would list this product. A copy of the APL may be viewed or downloaded here: http://www.azdot.gov/TPD/ATRC/apl/apl.asp ADOT has standard specifications and standard drawings, which encompass many of the products in the highway industry. If ADOT has applicable specifications the product will be evaluated based on these specifications. If this option is selected the applicant should identify the section of the ADOT specifications and other specifications that apply to the product under the Application heading Product Meets the Following Specifications and Test Procedures. ADOT specifications and standard drawings are available from the Internet at: http://www.azdot.gov/Highways/ConstGrp/Contractors/StandardSpecifications.asp or from ADOT Engineering Records. The complete reference copy of the specifications, Standard Specifications for Road and Bridge Construction - 2000, is available in hard copy  from: Arizona Department of Transportation Engineering Records Section 1655 W. Jackson - Room 175 - Mail Drop 112F Phoenix, Arizona 85007-3217 Telephone 602.712.8216 or 712.7498 FAX: 602.712.3235 Updates to the reference document, or Stored Specifications, are available from the Internet at: http://www.azdot.gov/Highways/cns/CNS_Stored_specs.asp The Application should include necessary support documentation, such as certifications of compliance from independent laboratories and Material Safety Data Sheets. It is the Applicant's responsibility to satisfy all criteria set forth in ADOT current specifications. 2. Request for Evaluation The Applicant must identify the category or categories that would list this product in the Approved Product List.  Products which have no applicable ADOT specifications or standards require a case-by-case evaluation. The evaluation program will be based on the recommendation of one of ADOT's Product Evaluation Committees (Materials or Traffic Control). The Application should include necessary support documentation, such as reports, brochures, etc. The supporting material should demonstrate the product's advantages and benefits to ADOT. Each Application submitted under Section 2 of this Policy shall contain, as a minimum, the following elements: A completed Application signed by an authorized agent of the company. An estimated cost of the product or procedure (delivered to Phoenix). Specifications for the product or procedure. A description of the claimed advantages over existing products or procedures (be specific). Verification of the advantages. (Include laboratory reports, data, calculations, etc.) History of past use, if any. Include reports of evaluations, if any, with names and telephone numbers of contacts, and whether or not such evaluations support the claimed advantages. Availability of product. (State whether the product is in commercial production. If so in what quantities? If not when will it be?) Safety and environmental precautions associated with the product or procedure. Include a completed copy of the Occupational Safety and Health Administration Material Safety Data Sheet. Description of the desired evaluation program. Discuss the project type, project duration, quantities, controls, specifications, special features, etc. A statement that the product or procedure will be provided to ADOT free of charge in support of the proposed evaluation program. A statement that the Applicant will provide technical assistance in formulating the evaluation program at no cost to ADOT. A statement that the Applicant will reimburse ADOT for costs involved in conducting any special tests or other extra costs involved in testing. The terms and conditions of the Applicant's reimbursement offer should be clearly stated, including, but not limited to statements regarding the maximum funding proposed by the Applicant for the evaluation, the proposed joint adventure agreement, and the terms of reimbursement. A statement that the Applicant agrees to provide on-site technical assistance during any field tests at no cost to ADOT. A statement granting permission to ADOT to reproduce, in full or in part, any information supplied by the Applicant in association with the Application unless specifically excluded and clearly marked as not being authorized for reproduction. This permission also will apply to material with copyrights held by the Applicant. Items 11 through 14 above must be explicitly listed in the Application. If the Applicant cannot comply with a condition required by Items 11 through 14, this must be clearly stated in the Application, along with special terms or conditions the Applicant proposes to place upon such requirements. If a Product Evaluation Committee recommends a product for evaluation, the Committee will propose an ADOT evaluation strategy. This may include preparation of a work plan to accomplish the evaluation. Evaluations will be performed in strict accordance with such work plans. Material Safety Data Sheets A Material Safety Data Sheet (MSDS) must be included in applications for products with chemical constituents. The MSDS must list all hazardous and non-hazardous materials. A statement that a portion of the product is made up of non-hazardous materials is not sufficient information for ADOT to evaluate the product. Exceptions This policy shall not preclude ADOT from performing, on its own initiative, evaluations or field tests of any product or procedure which may benefit ADOT. This includes products or procedures originating from sources other than vendors, as well as vendor proposals which include exceptions to requirements set forth in this policy. Product Endorsement The evaluation or use of a product by ADOT does not constitute an endorsement by ADOT nor does it imply a commitment to purchase, recommend, or specify the product in the future. Furthermore, the vendor is prohibited from using ADOT or its test results in product advertising. PLEASE DO NOT SEND ANY PRODUCT SAMPLES  UNLESS REQUESTED BY ADOT