Vehicle Services

Registration

Permanent Fleet Registration

As an alternative to maintaining individual registrations that expire at different times of the year, anyone owning two or more vehicles is eligible for a permanent fleet registration account. The registration for all vehicles in the permanent fleet account will have the same expiration date. Payment for permanent fleet registration fees are required annually.

If you have questions regarding Permanent Fleet Registration, you may email us at [email protected] or call 602.712.8809.

Who is eligible?

Anyone owning two or more vehicles is eligible for a permanent fleet registration.

NOTE: A vehicle cannot be added to a fleet until it's within three months of the vehicle’s current expiration date.

What are the benefits?

  • Registration is paid for all vehicles in the fleet at the same time each year with a single payment.
  • You choose the expiration month (month of payment) that best suits your finances.
  • One PERM (permanent) tab and a permanent registration card issued per vehicle, which is not replaced at the time of registration renewal.
  • One registration is initially issued per vehicle as usual, but is not replaced each year.
  • You pay your annual fees, and the process is complete.

How do I apply?

To apply, submit a Permanent/Allocated Perm Fleet Application, a Permanent/Allocated Perm Fleet Supplement, and Power of Attorney-Permanent/Allocated form.

View instructions for how to complete the Allocated Perm Fleet forms, including the Permanent/Allocated Perm Fleet Application Schedule B.

For heavyweight vehicles over 55,000 lbs gross vehicle weight, you must include a copy of IRS Form 2290 (Federal Heavy Vehicle Use Tax Form with Schedule I) that has been filed with the Internal Revenue Service. Normal emissions testing and insurance requirements apply.

Does fleet registration cost the same?

A one-time $2 identification fee is charged for each vehicle when it is added to a fleet.

Note: If you close your Fleet account and then re-open your Fleet account, there will be a $2.00 ID Fee per vehicle  to re-open the Fleet account.

Will my vehicles still have to be emissions tested?

Establishing a permanent fleet does not change the emissions requirements. If your vehicle required emissions testing prior to being added to the fleet, it will still be required.

How are fleet vehicles renewed?

Each year you will receive a renewal notice with a list of all vehicles that are currently registered in your fleet.

  • If you have changes:
    • Make any corrections, updates or deletions.
    • Return the renewal information to Fleet Services. We will send you a payment invoice.
    • Or, visit any authorized third-party provider.
  • If you have no changes:
    • Just make your payment online (after completing any required emissions tests as usual).

Note: An original Permanent/Allocated Perm Fleet Application form # 40-0402 and an original notarized Power of Attorney form #96-0457 (if applicable) must be submitted each year.  A  current validated IRS Form 2290, must be submitted for each unit with GVW OF 55,000 LBS. or greater. If you are a qualifying organization under 26 U.S.C. § 501(c) with an exemption, please contact your Fleet Service provider. Ensure all emissions have been completed before renewing your Fleet vehicles (if applicable). 

Can I make partial payments?

No. The entire amount must be paid in full.

How can I make my registration payment?

There are four options available but all require payment in full.

  • Pay in person or over the phone by credit card, check or money order at the Motor Vehicle Division Fleet Services Unit.
  • Pay in person by visiting any Authorized Third Party provider.
  • Pay online with a credit card or e-check, ONLY if you submitted your renewal online through ServiceArizona.
  • You can also mail your payment (check or money order) to this address:
    Motor Vehicle Division
    Fleet Services
    P.O. Box 2100
    MD 526M
    Phoenix, AZ 85001
For additional questions, please contact Fleet Services by email or by calling 602.712.8809.

Note: If your Fleet Registration is not paid by the expiration date, the late renewal penalty fee is $8 for the first month of delinquency per vehicle  and $4 for each additional month per vehicle, not to exceed a total penalty of $100.  Any unpaid registration fees and penalty fees become a lien on the vehicle for which they are due.  The Division may collect the fees due by way of a public sale, as provided by law. (A.R.S. § 28-2162)

 

 

Why do you ask for the county where the vehicle is domiciled and driven?

The county is needed for the proper distribution of the vehicle license tax (VLT).

Is there a charge for replacing a lost registration or plate?

The charge for replacing a lost plate is $5, plus postage/handling. There is a $4 fee to replace a lost or damaged permanent fleet registration document, plus postage/handling.

Civil RightsTitle VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA)

Pursuant to Title VI of the Civil Rights Act of 1964, and the Americans with Disabilities Act (ADA), ADOT does not discriminate on the basis of race, color, national origin, age, sex or disability. Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Civil Rights Office at 602.712.8946 or at [email protected]. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

De acuerdo con el título VI de la Ley de Derechos Civiles de 1964 y la Ley de Estadounidenses con Discapacidades (ADA por sus siglas en inglés), el Departamento de Transporte de Arizona (ADOT por sus siglas en inglés) no discrimina por raza, color, nacionalidad, edad, género o discapacidad.  Personas que requieren asistencia (dentro de lo razonable) ya sea por el idioma o por discapacidad deben ponerse en contacto con la Oficina de Derechos Civiles al 602.712.8946 o en [email protected]. Las solicitudes deben hacerse lo más pronto posible para asegurar que el equipo encargado del proyecto tenga la oportunidad de hacer los arreglos necesarios.