The list of project development activities cover 3 main areas: predesign, final design, and construction. They are covered in more detail below:
Scoping
- Attend project scoping kick-off meeting and determine who will bid the project.
- Prepare initial and final scoping document (also called Project Assessment).
- Prepare documentation for the environmental clearance. All documentation must be prepared in ADOT/Federal Highway Administration (FHWA) format.
- Obtain approval for the final Project Assessment and the environmental
document. After this step, you must get a notice to proceed from
ADOT to begin incurring design costs if you intend to request reimbursement
for those costs.
Do not begin design until you get a written notice to proceed
from the ADOT Project Manager. Doing so will result in
a portion of your costs not being eligible for reimbursement. Any
design work anticipating the use of federal funds must be identified
as such in the initial project application.
Final Design
- Attend project design kick-off meeting and field review.
- Submit Stage II (30%) plans, cost estimate, and materials/geotech reports for review. If federal money is used for design, the project cannot proceed past Stage II until environmental approval is granted.
- Submit Stage III (60%) Plans, Specifications and Estimates (PS&E) for review and final materials memo. Specifications are due at this time along with all details.
- Finalize the Joint Project Agreement (JPA). ADOT will prepare the JPA for local and state execution. Deposit local funds into the construction account.
- Submit Stage IV (95%) PS&E.
- Obtain utility and right of way clearances.
- Submit final 100% PS&E and request for federal funding for construction.
Construction
- Advertise for bids. ADOT will perform this function unless the sponsor has certification acceptance or FHWA/ADOT approval to self-administer the project.
- Project construction. ADOT will administer construction unless the sponsor has certification acceptance or FHWA/ADOT approval to self-administer the project.
- Billing activities and project close-out by ADOT unless the sponsor has been approved by FHWA/ADOT for self-administration or has Certification Acceptance.
