Consultant Contracts Administration

The responsibility of this office is to develop and negotiate all outside service construction contracts.  These contracts are developed for projects identified by ADOT districts to be assigned for construction contract administration and construction materials testing assistance.

Contact us:

Michelle Bowser, Consultant Contract Administrator, 602.712.7254

TYPES OF CONTRACTS

• Temporary Technical Engineering Personnel
• On-Call Construction Contract Administration ($10 million maximum contract estimate)
• Acceptance Materials Testing ($750,000 contract value)
• Contracts over $10 million bid estimate are advertised for competitive bidding by qualified consultant firms
   
  

SUMMARY OF CONTRACTS

Presently, temporary technician contracts are providing a large number of the inspection and testing personnel  required by ADOT to meet their contractual administration obligations due to a shortage of qualified and trained FTEs (Full Time Employees). Currently, ADOT has six firms to assist in this effort.

On-Call construction project assignment contracts have always been and continue to be an in-place vehicle where we assist the districts with small troublesome projects. Projects identified by this office and the District Engineer can be assigned for contract administration without advertisement for Statement of Qualifications.  Assignments are small troublesome projects that take up a lot of the district personnel time or could be specialty projects that require other disciplines outside of highway construction engineering. This type of contract is utilized for small projects of $10 million or less bid estimate.  This eliminates the need to advertise for Statements of Qualifications, saving ADOT and the consultants time and money.  This type of contract is advertised ahead of time, negotiated and put in place for future use.  Agreed negotiated rates are utilized for the life of the contract with the only rate changes being the cost of living allowed by the State.

On-Call Acceptance Materials Contracts are similar to On-Call Construction Contracts.   This type of contract allows the State to bring a full lab, including equipment and personnel, on board to assist ADOT districts'  construction projects in remote areas where no ADOT lab is available. This assists us in meeting our materials sampling, testing and inspection obligations to the contractor constructing the project.   This type of contract relieves ADOT of establishing a lab and relocating ADOT personnel.  This On-Call contract has not been as effective in its use as the State had anticipated. However, where Districts have used it, it has been a tremendous help.

The last type of contract is a full service contract handled by this office.  It has been of tremendous help. This type of contract has allowed the State to hire consultant firms with teams that have the necessary experience and expertise required to construct ADOT projects at a fair price. Work within this contract involves developing the scope of work, reviewing the work involved and establishing a realistic outlook of the staffing needs to construct the project. This contract is advertised a minimum of ninety days prior to the award of the construction contract.  This allows ADOT to have a consultant team ready to begin work as soon as the contractor starts work. The consultant team awarded the construction administration contract carries the same responsibilities as if ADOT were doing it.

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