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ADOT requires a public involvement process to be conducted as part of the local conceptual planning project submittal, general plan amendment, or initial development approval process that is required by a city, town, or county. Documentation of this public involvement process will be required to occur prior to ADOT approving a Privately Funded Traffic Interchange. CCP will provide further direction and guidance regarding the public involvement process, requirements, and personnel contacts at the initial pre-application meeting. Some of the requirements for the public involvement process are outlined below.
Developer Requirements
The developer is required to provide information about the project by first class letter or postcard to individuals and agencies of potential impact.
Project notification shall be provided to the following parties:
- Property owners and homeowners associations (HOAs) within a certain range of miles (to be determined at the pre-application meeting)
- Adjacent property owners/tenants/HOAs
- School districts
- Public agencies (Flood Control District, municipalities, utilities, etc.)
Project notification shall include the following information:
- Project request and description
- Location and project specifics
- Ownership
- Site plan
- City and applicant contact names and phone numbers
- Scheduled public meeting(s) (time(s), date(s), and location(s)
The developer is required to post a “Project Under Consideration” sign on the site 10 calendar days prior to the public meeting. The following information should be included on the sign:
- Project request and description
- Location and project specifics
- Ownership
- Public meeting time(s), date(s), and location(s)
- City and applicant contact names and phone numbers
Public Meetings
The developer is required to hold at least one public meeting related to the project. The developer must provide meeting date, time, and location to the ADOT Project Manager at least 14 calendar days prior to the meeting. The developer should coordinate the public meeting with the city/town/county in which the proposed interchange is located. If the city/town/county has specific public meeting requirements or guidelines they should supplement these requirements.
Public Involvement Program Report
The developer is required to submit a Public Involvement Program Report to the ADOT Project Manager with the application. Public involvement program templates to be completed are located at:
Required Private Developer TI Forms
The Developer will be required to submit the following forms necessary to the process. (Connect to CCP Public Involvement Program Report using link below.)
CCP Public Involvement Program Report
Document your project notification efforts as follows:
- Provide copy of names, phone numbers and addresses of contacted parties (e.g., neighbors/property owners, school district representatives, HOAs).
- Provide the dates contacted, and the number of times contacted.
- Indicate how they were contacted (e.g., letter, phone call). If certified mail was used, provide receipts of delivery.
- Provide originals of all comments, letters, and correspondence received.
- Provide copies of letters or other means used to contact neighbors, school district, and HOAs.
- Provide a map showing where notified neighbors are located.
- Provide affidavit(s) of mailing(s).
Verify the “Project Under Consideration” sign posting as follows:
- Provide affidavit of posting.
- Include pictures of the sign that are date and time stamped.
Document the public meeting(s) as follows:
- List dates, times, and locations of public meeting(s) held.
- List dates, times, and locations of any follow-up with interested parties.
- Provide the sign-in sheets, list of people attended the meeting(s), comment sheets, and written summary of the comments, issues, and concerns provided at the public meeting(s).
- List the method by which the applicant has addressed, or intends to address, the issues, concerns, and problems identified during the process.
Privately Funded Interchange Development Process
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